Remote Access to PLA computers

How to remotely connect to Windows Machines in DPLA Labs Using preconfigured *.rdc files

This document explains how to connect to the DPLA lab computers from your home computer if you have a Windows machine.

You MUST connect via GlobalProtect VPN (WiscVPN) first, every time you use Remote Desktop.

See: https://kb.wisc.edu/91915 for instructions and download of WiscVPN for Windows, https://kb.wisc.edu/73116 for macs

Step 1. If you do not already have it, download  WinRemoteDesktops.zip  or MacRemoteDesktops.zip from Box (NetID Login Required)

Save it to your desktop and double-click to extract it. The folder called RDCShortcuts contains a set of *.rdc files.  These RDC Connection files are pre-configured with the hostname and some other settings.

The shortcut names indicate which computers they connect to.  At the end of this document are lists of software on each set of computers, and hours the labs are reserved for class use. Please heed the info below about logging out, and not bumping other users off.

    • AgRm25GLab01-10 are the Graphics Lab in 25J Ag Hall (02, 05, and 09 are reserved  for Remote Access)
    • AgRm25Lab01-14 are the new PCs in the room 25F main Lab (11, 12, 13, and 14 are reserved  for Remote Access)
    • MHLab01-16 are the PCs in Music Hall room 109  ( 02, 04, 06, 08, 10, 11, 14, are are reserved  for Remote Access)

The shortcuts are set for Full Screen, Allow local printers to show up (that’s any printer you have at home), the clipboard will allow you to switch to your local computer to copy and paste.  You can right-click and select Edit if you need to alter them, then select Save under the General tab to save your custom RDC Configuration.


For Windows (scroll down for Mac instructions)

Windows includes Remote Desktop Connection, and the *.rdc files should be set to open with it.

Step 2.  Connect to a remote computer. When you open one of the shortcuts, you may be asked what program to use.  Select Microsoft Remote Desktop and click the box saying always use this app.

If Domain: ad shows up as above, you do not need to preface your NetID with ad\.  Use your NetID and Password to log in (this will not require Duo multifactor authentication)

The ad\ tells the computer to use the credentials in the Campus Active Directory, and the <NetID> is what you normally log in with at the DPLA Lab.

You might get a security warning screen saying that the credentials for the computer you are connecting to can’t be verified.  This is normal, check the always trust box and continue.

IF SOMEONE ELSE IS LOGGED ON ALREADY

You will see:    

Please try another machine. If you press Yes, the currently logged in user will see:

Note the currently logged in user has only 30 seconds to respond.  It is very important that you do not bump people off needlessly.

If they say Cancel, you will get:

You should then try another computer.

Step 3. If you are logged in on a machine, please remember to log off completely when you are done, a simple disconnect (like quitting Remote Desktop or closing the window) keeps you logged in and makes the computer look unavailable.

To log off completely go to the Start Menu -> User Icon ->Sign Out.


For Macs:

Remotely connect to Windows Machines in DPLA Labs Using preconfigured *.rdc files (Mac)

This document explains how to connect to the DPLA lab computers from your home computer if you have a Macintosh.  If you do not have a Windows computer, this may be the only way to access the GIS or other software we have installed in the labs.

You must connect via GlobalProtect VPN (WiscVPN) first

Step 2: Install Microsoft Remote Desktop.

Go to the App store and search for Microsoft Remote Desktop

Install it normally, then Open.

Step 3.

Add a connection. Since you have no Connections set, you will get an empty windows with an invitation to Add a PC.

Instead of individually adding the PCs, you will add from pre-configured RDC files in the folder you unzipped.  Click o Improt from RDC File, navigate to the RDCShortcuts folder, select them all, and click Import.

      

Now your PCs list should look like this (images will fill in once you have connected, showing desktop last seen):

The shortcut names indicate which computers they connect to.  At the end of this document are lists of software on each set of computers.

Step 4. Connect to a computer. Select one that has the software you need and double-click it to open. Remember there may be many others logging in.  A connection bar will show up, then You will be prompted for your user account.  Preface your NetID with ad\  e.g. ad\bbadger

Use your NetID and Password to log in (this will not require Duo multifactor authentication)

The ad\ tells the computer to use the credentials in the Campus Active Directory, and the <NetID> is what you normally log in with at the DPLA Lab

You may get a warning about certificates.

  Click Continue

IF SOMEONE ELSE IS LOGGED ON ALREADY

You will see:    

Please try another machine. If you press Yes, the currently logged in user will see:

Note the currently logged in user has only 30 seconds to respond.  It is very important that you do not bump people off needlessly.

If they say Cancel, you will get:

You should then try another computer.

Step 3. If you are logged in on a machine, please remember to log off completely when you are done, a simple disconnect (like quitting Remote Desktop or closing the window) keeps you logged in and makes the computer look unavailable.

To log off completely go to the Start Menu -> User Icon ->Sign Out.


Software in each lab:

All Labs Only on Music Hall: Only Ag Hall
Adobe Creative Cloud IBM SPSS 26 Enscape
ArcGIS Desktop 10.8.1 Soil Data Viewer AutoCAD 2019
ArcGIS Pro 2.6 Stata 16 F/X Workstation
Box Drive Lumion
Fragstats Vectorworks 2019
Microsoft Office 365
Google Earth Pro
Sketchup 2020
R and R Studio

Computers:

  • AgRm25GLab01-10 are the Graphics Lab in 25J Ag Hall (02, 05, and 09 are reserved  for Remote Access)
  • AgRm25Lab01-14 are the new PCs in the room 25F main Lab (11, 12, 13, and 14 are reserved  for Remote Access)
  • MHLab01-16 are the PCs in Music Hall room 109  ( 02, 04, 06, 08, 10, 11, 14, are are reserved  for Remote Access)
  • Computers Reserved for Remote Desktop have an “R” in front of their name.  These can be used even if a class is in session.  But look for dialog saying someone else is already logged in.

Class hours for labs, no remote or in-person use:

Lab: Mon Tues Wed Thur Fri
Ag Hall Main Studio (25F) 1:20pm

-8:40pm

7:45–10:50am 1:20-8:40pm 8:50-10:50 1:20-5:05pm
Ag Hall Graphics Lab (25J) 1:20pm

-8:40pm

  1:20-2:20

5:40-8:40pm

   
Music Hall 109       8:00am

12pm

 
Ag Bulletin     8:50-11:50am   9:00 – 11:30am