CDA Capital Project Manager

General Description
The City of Madison Community Development Authority, (CDA) is seeking a highly qualified, mission-driven individual to join our team. This is highly responsible managerial, technical, and professional capital improvement project management work to improve and modernize the low-income housing within the CDA property portfolio, which currently includes Public Housing, Multifamily Housing, and Section 42 Low Income Housing Tax Credits (LIHTC) units. This work involves the identification of long-term physical needs of low-income housing properties, oversight of architects, engineers and construction contractors, management of procurement processes in alignment with federal regulations, and oversight over CDA contract compliance activities.

The primary purpose of this position is to plan and implement the CDA’s Capital Fund Program (CFP) including modernization, demolition, disposition, acquisition and other related federal grant funded activity, which includes emergency, security, energy efficiency and hazardous material activities. The Capital Project Manager acts as a Contracting Officer for all capital improvement projects and as needed for casualty loss damage claim activities. The position assists with the Public Housing Authority (PHA) Plan, Five Year Capital Plan and other related planning documents and prepares periodic reports to HUD and other agencies as needed to support capital improvement activity.

Under the general supervision of the Housing Operations Program Manager, this position serves as a member of the Housing Operations Management Team and must function independently and exercise considerable judgment, discretion, and specialized knowledge in the solicitation and management of funding and contracts for a wide variety of CDA repair, maintenance, and construction projects.

(To view the questions, click on the supplemental question tab OR view the bottom section of the job bulletin)

Examples of Duties and Responsibilities

  • Conduct needs assessment processes including the coordination of resident and staff meetings and review of the results of physical inspections and inventories. Participate in the analysis of long-range land use and related plans. Coordinate the development of short and long-range plans for public housing repair, modernization, energy efficiency and sustainability improvements, and/or construction projects under various funding programs. Prepare needs assessments, priority determinations, program strategies and implementation schedules. Coordinate plans with other staff, residents, and contractors.
  • Manage and oversee design and construction projects to ensure project timeliness and budget constraints are met and projects are executed in full compliance with agency, city, state, and federal policies, procedures, rules, and regulations. Organize and lead project teams, consultants, and contractors through project initiation and implementation. Develop and manage project scopes, schedules, and budgets.
  • Prepare or oversee the preparation of project specifications and bidding documents. Ensure accuracy of bid specifications, inclusion of all necessary building codes and other requirements in bid advertisements, and compliance with HUD standards. Solicit bids in compliance with HUD regulations and City, State and CDA regulations.
  • Review bid submissions and determine contracts to be awarded. Negotiate purchase of service and construction/capital improvement contracts with City agencies and private contractors. Oversee the preparation of contract documents including all necessary conditions and attachments required by the funding source(s).
  • Review the submissions and recommendations of the architect/engineer firm hired to oversee major projects. In conjunction with an architect/engineer, CDA staff, and/or independently, inspect and evaluate deficiencies with buildings, building systems, grounds and equipment to determine or recommend appropriate courses of action. Oversee ongoing contract activities; conduct necessary reviews and inspections; recommend the payment of change orders as appropriate; and recommend contract termination when necessary.
  • Perform contract administration including contract interpretation, contract dispute settlements, resident notification and complaint handling, federal wage classification and scale payment monitoring and enforcement, schedule establishment and monitoring, work inspection, payout authorizations, contract close outs, etc.
  • Develop and maintain all required HUD and other local government procurement reports, including the preparation and submission of report to HUD on minority or women’s business and Section 3 information. Prepare and present procurement activities, reports, and contract award recommendations to CDA Board of Commissioners.
  • Coordinate energy efficiency and weatherization projects. Draft and submit Focus on Energy applications and manage energy rebates. Serve as a liaison with other City Departments, utility companies, or other external providers to determine energy conservation measures to improve energy efficiency in CDA buildings. Conduct or oversee energy audits.
  • Provide consultation and related guidance to Housing staff in areas of expertise. Attend CDA Board and subcommittee meetings to present project information for discussion and approval.
  • Perform related work as required.

Minimum Qualifications

  • Two (2) years of responsible professional experience in construction project management.
  • Bachelor’s degree from an accredited college or university in the field of construction management, architecture, landscape architecture or a related field. Directly related experience may be substituted for the degree on a year-for-year basis.

If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:

Four (4) years experience in applying the following:

  • Building construction practices, terminology, standards and processes.
  • Field quality control techniques, construction phase documentation, construction inspection, cost evaluation and estimation, construction project scheduling, and related functions.

Two (2) years experience in applying the following:

  • Principles and practices relative to budgeting, contract administration and project management.
  • Computers and computer software applicable to the duties of the position, such as Microsoft Office Suite (Word, Excel, Project)

Familiarity with the following:

  • Construction bidding, specification development, and contract development and administration practices, procedures, techniques and requirements.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.

For the complete list of the knowledge, skills, and abilities, please reference the classification specification online.

Special Requirements
Possession of a valid Wisconsin driver’s license.

Physical Requirements:

The incumbent will be expected to physically access all portions of the facilities in order to perform or inspect repair and maintenance work. Employees must be able to frequently walk over uneven surfaces and in active construction sites, stand for long periods of time, and tolerate loud noises, dust and pollen.

*Payroll title for this position is Housing Modernization Grant Manager


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